Board meeting minutes October 2015
Flagstaff Arts and Leadership Academy Governing Board
Room 1, FALA campus
October 21st, 2015
Draft Minutes
Board Members Present: Annette Zinky, Rand Jenkins, Laurah Hagen
Staff Members Present: Laura Kelly, Taylor Smith
Visitors: Scott Perlman
Call to Order:Laurah called the meeting to order at 4:26pm
Approval of Minutes: Annette called for a motion to approve minutes, Rand seconded.
Approval of Consent Agenda: Annettecalled for a motion to approve September minutes. Rand seconded. Motion passed unanimously.
Information Items:
ED Laura Kelly reviews final statement of the ADI accounting firm, finances are very similar to FALA’s account statements from this time last year. We are pulling in more money from student fees, and paying more money out for salaries. ED notes, “If this were an EKG, we’re essentially in the same state of financial health as this time last year.” John Faccone will be participating in next months’ meeting as a representative from our new accounting firm.
Annette moves to approve the financials, Rand seconds. Motion passed unanimously.
Jelenann Day, Academic Dean, gives report. Review of events that are upcoming on campus. “Student of the Quarter” event honors students who demonstrate FALA’s habits of heart and mind and strong character. Students will be leaving on trips to LA and the boarder. Choreographer showcase will be on October 30th. Enrollment, right at 322 students which is what has been budgeted for. Jelenann expressed concern about 12th grade enrollment, two students will be leaving due to early graduation. Two suspensions have taken place this year, and five have been seen by Jelenann personally. Jelenann is very happy with how standards of discipline have been communicated through the classrooms. Jelenann recommends that exit interviews for staff be taken on by board, to give the staff an opportunity to share their concerns which they may not be comfortable sharing with people who might be their references in the future. Christina Bauer (counselor) is leaving FALA, a new school counselor search is underway. An experienced school counselor is highly preferred, with experience in testing, special needs, and college planning.
ED Laura Kelly gives report. Search for new dean is down to two candidates. Each candidate will be meeting with student ambassadors. Two students from each grade level (14 total) are on the ambassador committee. They spent 35 minutes asking questions of the candidate, which the students had thought of themselves and sourced from other students on campus. Alumni event on November 20th, MNA alum is curating an exhibition and a reception will be hosted before gallery opens to the public. ED expressed need to clarify policy on sick days, personal days, professional dev, etc. Tracking system has not been put in place to organize dates that employees are gone and notifying employees on paychecks how much leave time they have left. ED requests board to review paperwork on leave policy to vote on in November.
Rand moves to go into executive session. Laurah seconds.
Rand moves to dismiss executive session. Laurah seconds.
Annette shares her discussion with potential board member with expertise in risk analysis. She thinks this person would be an exceptional board member due to their community mindedness and thoughtfulness, her recommendation is to invite them to join. This person is unsure about their interest in taking on the treasurer position, but is open to considering it. They will attend the board meeting in November to explore the prospect.
Laurah motions to adjourn the meeting. Rand seconds. Meeting adjourned at 5:36pm.